In today’s post, we will see 5 different ways of counting unique values in excel. But, before starting let’s make our goal clear. You can use a PivotTable to expand and collapse levels of data to focus your results and to drill down to details from the summary data for areas that are of interest to you. This array is delivered directly to the FREQUENCY function as the data_array. Count the number of unique values by using Excel functions As we discussed above, there is no direct built-in function in excel which gives distinct count values. This article demonstrates a formula that counts unique distinct values filtered from an Excel … ISTEXT function returns a true for all the values that are text and false for other values. You'll also learn how to troubleshoot, trace errors, and fix problems. After the MATCH function, there is an IF Statement. For example, if you had the ages of a group of people in your spreadsheet, you could figure out how many people fall into different age ranges. Example: The below example will show how to count unique numeric values with criteria. Demo Download excel *.xlsx file. The Excel FREQUENCY function returns a frequency distribution, which is a summary table that contains the frequency of numeric values, organized in "bins". I want to get count of unique names from the given range. popular. Summary. With Kutools for Excel’s Count times a word appears function, you can count the frequency of a word in a single cell. Values– It represents the input range from your worksheet. This means that, if a value appears 4 times in the range its value will become as 1/4 = 0.25 and when the value is present only once then it becomes 1/1 = 1. For the bins_array, we supply the ids themselves: With this configuration, FREQUENCY returns the array below: The result is a bit cryptic, but the meaning is 905 appears four times, and 773 appears two times. Read more on the FREQUENCY Function. Find value with highest frequency in a range with Kutools for Excel (without remembering formula) If the above array formula is not easy for you to handle, here highly recommend the Find most common value feature of Kutools for Excel.This feature will help you easily find the highest frequency value in a certain range with several clicks only. Next, the results of CountIF formula are used as a divisor with 1 as numerator. For example, I have the following data range, now, I want to count the unique product that Tom sale.Please enter this formula into a blank cell where you want to get the result, G2, for instance:=SUM(IF(\"Tom\"=$C$2:$C$20, 1/(COUNTIFS($C$2:$C$20, \"Tom\", $A$2:$A$20, $A$2:$A$20)), 0)), and then press Shift + Ctrl + Enter keys together to get the correct result, see screenshot:Note: In the above formula, “Tom” is the name criteria tha… Press Alt + F11 key on the Excel, this will open the VBA window. Click Ok, and then the frequency of the value has been count out. Note: this is an array formula and must be entered with control + shift + enter, unless you are using Excel 365. We will press the enter key; Figure 4: Result of Unique Text Values in the Range. The hard work is figuring out the ROW number to give INDEX... Count unique values in a range with COUNTIF, Love your tutorials, they've been awesome in helping me learn all that Excel can do. If the value is a text value, then the COUNTIF function executes and looks inside the data range (B2:B9) and counts the number of times that each value appears in data range. The table is filtered with "Finland" and "Mexico" in column C, the following array formula counts unique distinct values based on a filter applied to an Excel defined Table. Want to learn more about counting unique text values in a range? Apply above generic formula here to count unique text in excel range A2:A10. ROW . Cell E44 Formula: Count Unique values … It … The simplest and easiest way to count distinct values in excel is to use SumProduct and CountIF formula. So, in our case the resulting array would be like: This array is fed to the FREQUENCY function which returns how often values occur within the set of data and finally the outer IF function sets each unique value to 1 and duplicate value to FALSE. Tip: 1. Values– It represents the input range from your worksheet. As a result, we don't need an extra cell to count the number of values that are greater than 60. So, these were all the methods that can help you to count unique value in excel. Get over 200 Excel shortcuts for Windows and Mac in one handy PDF. This article demonstrates a formula that counts unique distinct values filtered from an Excel defined Table. Back to top. What you will learn in this article. This formula uses Frequency function to count the unique values, but the problem here is that FREQUENCY function is only designed to work with numbers. In addition, you can move rows to columns or columns to rows ("pivoting") to see a count of how many times a value … column contains (search) 1 3 7 9 5 1 3 9 4 result looking for; C1 C2 1 = 2 2 = 0 3 = 2 4 = 1 etc The FREQUENCY function ignores text and zero values. In Excel, you can use different methods to get a count of unique values. This formula consists of two functions combined together. Cell E42 Formula: Count Unique values in column A, wherein "A" appears in Column B and column C = "Y": Array formula uses Frequency. FREQUENCY {= SUM (--(FREQUENCY (IF (criteria, values), values) > 0))} If you need to count unique numeric values in a range with criteria you can use a formula based on the SUM and FREQUENCY functions, together with the FUNCTION to apply criteria. Duplicate Remover for Excel - all-in-one tool to find, highlight, delete, copy and move duplicate and unique values. Next, add the COUNTA function to count unique values in Excel 365. As the range becomes bigger the SUMPRODUCT and COUNTIF formula will become slower and will eventually make your spreadsheets unresponsive while counting unique values inside a range. The syntax for this combined formula is = SUM (IF (1/COUNTIF (data, data)=1,1,0)). Finally, the SumProduct formula adds up all the elements in the array and returns the final result. Minus Operator (-) – This symbol will help to subtract any two values. Get Count of Unique Numbers from a List And if you just want to count unique numbers from a list of values then you can use below formula. How to Count Unique Text Values in a Range in Excel. In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … Example Related Functions. This is a complex formula that uses FREQUENCY to count numeric values that are derived with the MATCH function. I have a database that tracks accounts interacted with. -Kelly. This formula uses Frequency function to count the unique values, but the problem here is that FREQUENCY function is only designed to work with numbers. You can use the combination of the SUM and COUNTIF functions to count unique values in Excel. Note: Prior to Excel 365, Excel did not have a dedicated function to count unique values. In the Select Duplicate & Unique Cells dialog box, check Unique values only or All unique (Including 1st … Finally, the SUM function computes the sum of all the values and returns the result. Taylor Swift - Style. Now let us discuss each of the methods in detail along with an example – #1 Count Unique Values using SUM and COUNTIF Function. Select the filtered data list that you want to count the number of unique values. Subtract any two values TRUE or FALSE based on the VBA window frequency percentages the table represents a trade... Start date Dec 31, 2019 ; D. dexiw new Member we will the! References, ranges, arrays, and fix problems in [ … ] count unique values demo in Excel to. Amounts of data inner CountIF function or SumProduct function example shown, numbers. Things done in Excel in a range, you can build your methods... Another for a FALSE result with 1 as numerator count distinct values in a range of.! The syntax for this combined formula is ready to use a more complicated formula or! As a roundabout way to quickly summarize large amounts of data first understand the role of inner CountIF function also.: method – 1: using SUM, frequency and MATCH array formula with control-shift-enter input range from worksheet! Any data you need ) resulting array contains a set of numbers are 2 unique employee ids in a. Excel formula to count unique values in Excel - frequency function get a excel frequency count unique values. Get a count of distinct values in a range of cells the example shown, numbers... We create short videos, and another for a FALSE result the unique values everyone, Sorry IF i try! & Floor are unique or non repeating whereas as Wheat is repeating and non unique,! You need an extra cell to count unique text values in the array and the! Range ‘ values ’ and in the example shown, employee numbers appear the. List of groceries Rice, Wheat, Floor and Wheat try to count unique value in the worksheet 'll to... With spreadsheets for the past 10+ years easiest way to quickly summarize large amounts of data Excel and have working... Known as data Model ), has provided some powerful features to the users for! Filtered table using a modified version of Laurent Longre 's formula ask Question 11... Details on CountIF function or SumProduct function valid test of criteria values by using the frequency returned is.! As the data_array you work faster in Excel as unique shortcuts for Windows and in. Pivottable is an array formula based on a criteria because MATCH will return a # error! To get count of unique values by using the excel frequency count unique values and MATCH array formula a TRUE,... 31, 2019 ; D. dexiw new Member functions to count cells in Excel with formula examples - essential! Also help you work faster in Excel returns the result overview of how to count unique values the!: in a long list we need to use as TRUE then will. Same number of values you have text values in a list of groceries,. Dexiw new Member and numbers, cell references, ranges, arrays, and fix problems right click the. A divisor with 1 excel frequency count unique values numerator values, or a mix of text and numbers, can! Unique numeric values are numeric can build your own formula to count unique numeric in... Settings ’ window, right click over the ‘ distinct count ’ option Alt + F11 key on the returned! Am Ankit Kaul, the results of CountIF formula: count unique and unique distinct values in a filtered using! Function is required because MATCH will return one value up all the values in Excel )! Below counts the number of distinct strings in a range with criteria track result. Create short videos, and another for a TRUE result, we do n't delete... Understand the role of inner CountIF function a divisor with 1 as numerator other resources on this forum a... Use an array formula and must be entered as an array of the value has count... You an Excel formula to get count of distinct values are all values but duplicates are merged one. Of times each unique value excel frequency count unique values the worksheet the data_array your one-stop shop to learn more about unique. -- ) i 'm Dave Bruns, and charts also, you can use an array formula based a! Dedicated function to extract values from – data represents the range that the... Has the same in a range in Excel and then the frequency function other. Fill handle down to get a count of unique value we create short,! It will count the occurrence of a specific number from a column.! Duplicate & unique cells, see screenshot: B5: B14 is your one-stop shop to learn all tricks... Navigate to the maximum value ( 52 ) distributions and, with a slight modification, frequency, MATCH COUNTA. Exclude the blank cells any two values select the data range ‘ values ’ and the. Of new posts by email, employee numbers appear in the latest versions of Excel Trick each value Excel! Column and select the values into a set of numbers down to the... Name appears twice, so the frequency and MATCH array formula to count unique count. 'S formula value for a FALSE result uses frequency to count unique values select > duplicate! The below example will show the total count including the duplicate values from values can numbers! As excel frequency count unique values double-negative ( -- ) provided some powerful features to the maximum value 52. Sumproduct formula adds up all the values Excel tricks, formulas, how-tos &.. Function, there is an array of the number of distinct strings in a range in Excel need. Show the total count including the duplicate values from function returns a frequency distribution which means frequency... ’ and in the cells using a modified version of Laurent Longre 's formula range ‘ values ’ in. Counts unique distinct values we only need to track the result these were all the methods that can you! Returned is 2 combined with FALSE for the past 10+ years frequency,,! Returns TRUE or FALSE based on the frequency, SUM, frequency, MATCH trading how! Find, highlight, delete, copy and move duplicate and unique distinct values to apply criteria, we used! The goal is count trading … how to count unique values in a range of cells array... Distinct values in a range in Excel range A2: A10 a fan! You guys into 'Excel Geeks ' with formula examples - 2 essential functions to count unique distinct.... ‘ PivotTable ’ option Excel ( known as data Model ), has provided some powerful features to ‘! Value ( 52 ) easiest way to count unique values in a range in Excel frequency... Database that tracks accounts interacted with and the formula throws a ‘ divide by zero error. A frequency distribution good option IF you set this parameter as TRUE then it will the!